The Unpaved Roads is a non-competitive cycling event reserved exclusively for members of the Gravel Tour ASD (henceforth also called event or adventure).
Art. 1 – Registration
All persons from all nationalities who have reached the age of 18 at the time of registration are admitted to the event.
Art. 2 – Membership
The Unpaved Roads is an event reserved exclusively for members of the Gravel Tour ASD. Those who are not members of the aforementioned sports club will become so when registering for the event. The Organization may, at any time and at its sole discretion, decide whether to accept the registration or exclude a member from the event if it may damage the image of the event.
Art 3 – Medical certificate
All participants are REQUIRED to submit a valid “Health Certificate for cardiovascular intensive sport activity (cycling races/events)”. The medical certificate must be loaded into the user account of www.bikeadventureseries.com. For doubts send an email to [email protected]
The medical certificate must expire after the date of the event and must be be loaded into the user account later by 25 days before the date of the event.
If the medical certificate is not compliant, it will be rejected and canceled and the member will have to forward a new compliant one.
Art. 4 – Route and track
Details of the route will be reported in the official guide that each participant will receive after registering. The route runs on gravel roads, single track and asphalted roads.
The organization will provide all participants with a gpx route to be followed until the arrival; it also informs that, at any time and for any safety reasons, as well as traffic and road conditions, including road works, driving bans, detours and any other unpredictable situation that may be encountered along the planned route, each participant is free, at his own discretion, to leave the route and resume it as soon as these critical conditions have ceased and safety will be guaranteed again. Therefore, participants can divert from the track provided at any time and resume it later, using alternative routes at their own discretion, if the conditions so require. The organization reserves the right to change the route until a few days before departure.
Art. 5 – Common departure
Event date and place of departure: 22nd September 2024 – Santa Sofia (FC)
Registration and collection of race packs 21st and 22nd September 2024 – Santa Sofia (FC)
The detailed program of the event will be available to each participant via email.
Art. 6 – Compliance with the traffic laws
The Unpaved Roads is a FREE EXCURSION PEDALING on asphalt roads; the entire route will always be open to traffic and, therefore, it is mandatory for all participants to comply with the traffic laws. It is also mandatory to have a kit for repairs and punctures and wear the helmet
Art. 7 – Characteristics of the event – warning
All participants have to:
- be physically prepared to face any long cycling periods
- have off-road driving skills
- be able to adapt themselves
- be able to use GPS and basic orientation
Art. 8 – Mandatory Kit
For their own personal safety, in the event of an emergency or loss of the route, each participant is obliged to carry with them, for the duration of their adventure, the following minimum safety equipment:
- reflective vest
- whistle or bell
- cell phone
- approved helmet to always wear
- front white and red rear lights
Art. 9 – Registration and participation fee
Opening of registration: 15th July 2024 time 11:59 AM
Closing of registration: 5th August 2024 time 11:59 PM
Registration fee:
109 Euro from 15th July to 28th July, 2024 time 11:59 AM
129 Euro from 29th July to 5th August 2024 time 11:59 PM
Registration includes:
- Event trace in .gpx format
- Welcome drink
- 2 refreshment points along the way
- Final refreshment
- Unpaved Roads cycling cap
- Event box with typical local products
- Bottle of wine
- Map
- Event number
- Discounts with partners
- Digital guide
- Media coverage throughout the event
- bathrooms and showers
Art. 10 – Validity of registration
The registration can be considered valid only after completing the electronic registration procedure with subsequent electronic crediting of the amount in favor of the organizer and sending the medical certificate.
The Unpaved Roads organization may, at any time and at its sole discretion, without further reason, decide whether to accept the registration of any person.
Art. 11 – Substitution and waiver of participation
With reference to the event, it is not possible to request the substitution of a participant once he is registered. If a registered participant does not participate in the Event, the participation fee will not be refunded in any case and the competition pack will not be sent.
Art. 12 – Cancellation and change of location/date of the event
Cancellation – If, for reasons of force majeure such as pandemics and war, the event should not take place, the amount paid at the time of registration will not be refunded, but the participation fee alone will be considered valid in case of application for the next edition. The organization will also be entitled to a contribution regarding insurance costs equal to €14.00 for the postponement of the registration to the following year. The application for registration to the following year and the payment of the sport card and secretarial fee must be made within the date specified by the organization after the cancellation of the event.
Change of location/date – In addition, due to force majeure or other serious reasons such as pandemics and war, which could jeopardize the preparation of the event or the participation of at least half of the people registered, the Organization reserves the right to change the location and/or date of the event within the same calendar year. In this case, the fee paid for the registration will be valid for the event on the rescheduled date, without any additional cost for the members. However, it is not possible to transfer the registration to the following year’s edition.
The event will be held in the event of inclement weather, subject to the provisions described above.
Art. 13 – Changes
In the face of new environmental and/or health circumstances and/or changes in the regulatory framework, the Organization reserves the right to make the consequent reasonable changes to the regulations at any time. The official website of the event where these regulations are published constitutes the only reference for information on the event. Therefore, it will not be possible to invoke any different contents present in previous communications via newsletter, in the press or on social media.
Art. 14 – Approval, consent, authorization, etc…
By applying to Unpaved Roads, from the time of registration, each participant:
- declares to have read and approved these Regulations and to accept all parts of them;
- guarantees his conduct during and after the event;
- declares to be in good physical condition and to have given the organization a valid medical certificate after undergoing a medical aptitude examination for cycling practice, releasing the organization from liability for any damage that may be suffered as a result of his participation in the event;
- declares that he is aware that the event is non-competitive and has no rankings but just an order of arrival based on the personal timing in order to have a security check on all participants;
- declares to be aware that there is no health care, food and mechanical service from the organizers of Unpaved Roads cycling event;
- declares to be aware that there is no service for picking up participants who pulled out, nor are there any obligations on the part of the organizers;
- declares to be aware that there is no obligation on the part of the organization to guard the roads crossed by the cyclists who are taking part in the event;
- declares to be aware that the participation fee will not be refunded in any case;
- declares to have experience and to be aware of the possibility of encountering adverse weather conditions and to be able to orient and cycle in the hills and medium mountains in such conditions;
- declares to be aware that the organizer “Gravel Tour ASD” is not a professional organizer, but it acts only for recreational purposes and not for financial purposes (1174 Civil Code); therefore, the participation in the Unpaved Roads is always by free choice and for recreational purposes. It follows that the above-mentioned organizer, Gravel Tour ASD, has not and, in any case, is released from any liability related to the Unpaved Roads tour. It is also released from any liability for events that occurred to the cyclist during the Unpaved Roads such as: accidents, loss of route, physical problems, theft, etc… Therefore, it follows that the Unpaved Roads cycling tour is intended to be a mere spontaneous and independent gathering of cyclists and amateur cyclists on free and personal tours;
- declares that, participating in the Unpaved Roads cycling tour, he waives any legal action in any capacity against the Gravel Tour ASD organizer mentioned above, recognizing that it is a non-professional association acting for recreational purposes without the requirements (pursuant to art. 1174 Civil Code).
- declares to be aware that the trademarks and materials of the event are protected by copyright with EUIPO international license and, therefore, cannot be reproduced or modified without prior written authorization from the organizer.
- gives his consent to the use of his personal data, also for commercial purposes, in accordance with the provisions of the Privacy Consolidation Act no. 196 of 30/06/2003 and the European Union Privacy Regulation 2017/679 (GDPR/18);
- gives the organizers the widest consent to the use of any video and/or photographic images taken during the days of the event, in the manner permitted by law, including for profit, while giving the organization the right to transfer these images to third parties.
The aforesaid authorization to use one’s images must be understood as being given indefinitely and without territorial limits throughout the world, for use in various publications and videos, including, but not limited to, promotional and/or advertising materials on all media. The organization may also assign the rights of use provided for in this agreement to third parties and to its institutional and commercial partners.
The organization refuses any responsibility for itself and its collaborators, for accidents or damage to persons or things, which may occur before, during and after the event or as a result of it.
Art. 15 – Processing and registration of personal data
The processing and registration of personal data will be carried out by the following company:
Gravel Tour ASD
59100 Prato (PO), Italia
Via Giovan Battista Tiepolo 14, Prato (PO)
Codice Fiscale: 92112300485
The personal data of all participants will be processed and registered in accordance with the provisions of the Privacy Consolidation Act no. 196 of 30/06/2003 and the European Union Privacy Regulation 2017/679 (GDPR/18).
TRANSFER OF PERSONAL DATA TO ADVENTURELAB srl FOR THEIR MARKETING PURPOSES. Having read the privacy information, with the user’s consent the events of Unpaved Roads series will communicate personal data to AdventureLab srl for their marketing purposes. PRIVACY POLICY AdventureLab srlInformation on the processing of personal data pursuant to articles 13 and 14 of EU Regulation no. 679/2016 of 27 April 2016 We inform you that your personal, identification and contact data, acquired by Gravel Tour ASD and collected by it during the Unpaved Roads Punta Ala 2024 event, are processed with your consent, by AdventureLab srl . (hereinafter also the Partner), as Data Controller, to contact you for commercial information purposes through communication techniques (paper and electronic mail, calls with or without operator, fax, sms, mms, and other remote communication techniques, messages via social media or web applications). You will be able to find out which data are processed by you at TRANSFER OF PERSONAL DATA TO AdventureLab srl FOR THEIR MARKETING PURPOSES. Having read the privacy information, with the user’s consent Gravel Tour ASD will communicate personal data to AdventureLab srl for their marketing purposes.
PRIVACY POLICY ADVENTURELAB srl
Information on the processing of personal data pursuant to articles 13 and 14 of EU Regulation no. 679/2016 of 27 April 2016
We inform you that your personal, identification and contact data, acquired by Gravel Tour ASD and collected by it during the the events of Unpaved Roads event, are processed with your consent by ADVENTURELAB srl. (hereinafter also Partner), as Data Controller, to contact you for commercial information purposes through communication techniques (paper and electronic mail, calls with or without operator, fax, sms, mms, and other remote communication techniques, messages via social media media or web applications). You will be able to know which data are processed by the Partner and, where the conditions apply, exercise the various rights relating to their use (right of access, rectification, updating, integration, cancellation, limitation of processing, portability, revocation of consent to the processing and to obtain a copy of your data where these are stored in countries outside the European Union, as well as to obtain indication of the place in which such data are stored or transferred) as well as to oppose for legitimate reasons to their particular processing and in any case to their use for commercial purposes, in whole or in part also with regard to the use of automated methods by contacting: [email protected] or the Data Protection Officer (DPO), who can be contacted via e-mail at ” [email protected] . We also inform you that, if you notice that your data is being processed inconsistently with the consent expressed by you, you can lodge a complaint with the Guarantor for the protection of personal data, in the manner indicated on the Guarantor’s website. Your data will be stored in compliance with the privacy legislation applicable from time to time, and in any case for a period not exceeding 24 months from the time of collection. Your data will not be disclosed and will be processed with suitable methods and procedures, including computerized ones, by our employees, collaborators and other subjects, including external ones, designated as Data Controllers or, in any case, operating as Data Controllers, who are involved in the management of relationships with you in be or who carry out tasks of a technical, organizational or operational nature on our behalf.
The Partner and, where the conditions apply, exercise the various rights relating to their use (right of access, rectification, updating, integration, cancellation, limitation of processing, portability, revocation of consent to processing and to obtain a copy of the own data where these are stored in countries outside the European Union, as well as to obtain indication of the place in which such data are stored or transferred) as well as to oppose for legitimate reasons their particular processing and in any case their use for commercial purposes, in whole or in part also with regard to the use of automated methods by contacting: AdventureLab Via Giulio Braga, 98 59100 Prato [email protected] or to the Data Protection Officer (RPD), contactable via e-mail at “pec @adventurelab.cc” and/or by ordinary mail to the address “AdventureLab srl Via Giulio Braga, 98 59100 Prato. We also inform you that, if you notice that your data is being processed inconsistently with the consent expressed by you, you can lodge a complaint with the Guarantor for the protection of personal data, in the manner indicated on the Guarantor’s website. Your data will be stored, in compliance with the privacy legislation applicable from time to time, and in any case for a period not exceeding 24 months from the date of deliver